Administrative
Assistant

Job Summary:

As an Administrative Assistant, you will perform administrative duties related to the operations of the human resources and training departments for the organization.

Duties and Responsibilities:

• Answers and directs phone calls & emails in shared inbox.
• Data entry, managing, and tracking traveler information, employee appreciation items, training, etc.
• Receives and distributes office mail.
• Schedules and organizes appointments; takes minute notes during departmental meetings.
• Complete on-boarding for traveler employees.
• Completes employment verification from employment requests.
• Update materials or document produced by departments
• Create and track eLearning courses within organizations LMS.
• Manage updates to training materials
• Assist back-office departments with other projects.

Supervisory Duties:

• None

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Skills and Abilities:

• Positive Attitude
• High accuracy data entry.
• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

Education and Experience:

• High school diploma or equivalent; required.
• 1 – 2 years of Administrative Assistant experience.
• Please Note: Ventura MedStaff does not provide employment sponsorship for work visas or other immigration-related support. All candidates must be authorized to work in the United States without the need for sponsorship now or in the future.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds.

Setting Requirements:

• On-Site

Benefits:

We offer a full benefit package to internal employees including:

• Medical, dental, and vision coverage.
• Health Savings Account (HSA) or Flexible Spending Account (FSA).
• Company-paid short-term disability.
• Voluntary long-term disability.
• Company-paid basic life insurance.
• Additional voluntary life insurance, plus AD&D insurance.
• Hospital, indemnity, accident, and critical illness insurance.
• 401k with company match.
• Flexible PTO.
• Nine paid company holidays.
• Employee Assistance Program (EAP).
• Continuing education reimbursement.
• $500 referral bonus.
• Numerous other benefits such as gym discounts, Teladoc, CancerCARE, and more!

Salary Range:

• $17.00 – $20.00/per hour

Equal Employment Opportunity Commissions Statement:

Ventura MedStaff is an equal opportunity employer. Ventura MedStaff provides equal employment opportunities to all persons regardless of race, sex, color, national origin, religion, age or disability. Ventura MedStaff promotes equal opportunity in all personnel management functions and decisions. This includes recruitment, hiring, promotion, advancement, training supervision, separation of employment and all other decisions regarding the terms and conditions of employment.

Join us and become a part of a team that is passionate about making a difference.