Payroll Manager

Job Summary:

The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with multi-state laws and government regulations.

Duties and Responsibilities:

• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with multi-state, federal, and local payroll wage and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Manage payroll staff, work with the Controller on hiring, terminations, etc…
• Oversee weekly traveler payroll processing; review and edit documents, correct errors, and balance payroll for each pay period.
• Process and oversee bi-weekly internal corporate payroll.
• Verify salary adjustments, garnishments, and retroactive pay for all employees.
• Maintain payroll policies and procedures and work collaboratively with HR.
• Respond timely to employee inquiries on all payroll questions.
• Coordinate year-end tax filings with the Controller.
• Administer Time and Attendance system and user training for team leads and supervisors.
• Ensure accuracy of year-end reconciliation and W-2 reporting of relocation expenses.
• Assist HR with internal policies and process documents for payroll. This documentation should include but is not limited to, overtime process, wage increases, new employees, employee data changes.
• Performs other duties as assigned.

Supervisory Duties:

• Lead, supervise, and motivate employees to achieve departmental goals.
• Set performance expectations, conduct performance reviews, and support employee development.
• Oversee daily operations, including reviewing and approving timecards, time-off requests, and work schedules.
• Interview, hire, and train new team members to ensure a skilled and effective workforce.
• Communicate effectively with staff and leadership, providing updates and feedback.
• Resolve issues or challenges and implement process improvements.
• Monitor employee performance, maintain accurate documentation, and ensure compliance with company policies.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Skills and Abilities:

• Must have multi-state payroll experience.
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Strong supervisory and leadership skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software. Experience with Paycom strongly preferred.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.

Education and Experience:

• Minimum 5 years of payroll related experience with Associate’s degree in Accounting, Business Administration, or related field OR equivalent of 3 years supervisory/lead experience with Associate’s degree in Accounting, Business Administration, or related field required.
• Certified Payroll Professional (CPP) designation preferred, not required.
• Healthcare staffing industry experience preferred.
• Please Note: Ventura MedStaff does not provide employment sponsorship for work visas or other immigration-related support. All candidates must be authorized to work in the United States without the need for sponsorship now or in the future.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift 15 pounds at times.

Setting Requirements:

• In Office

Benefits:

We offer a full benefit package to internal employees including:

• Medical, dental, and vision coverage.
• Health Savings Account (HSA) or Flexible Spending Account (FSA).
• Voluntary short-term disability and long-term disability.
• Company-paid basic life insurance.
• Additional voluntary life insurance, plus AD&D insurance.
• Hospital, indemnity, accident, and critical illness insurance.
• 401k with company match.
• Flexible PTO.
• Nine paid company holidays.
• Employee Assistance Program (EAP).
• Continuing education reimbursement.
• $500 referral bonus.
• Numerous other benefits such as gym discounts, Teladoc, CancerCARE, and more!

Salary Range:

$80,000 – $87,000/per annual (based on experience)

Equal Employment Opportunity Commissions Statement:

Ventura MedStaff is an equal opportunity employer. Ventura MedStaff provides equal employment opportunities to all persons regardless of race, sex, color, national origin, religion, age or disability. Ventura MedStaff promotes equal opportunity in all personnel management functions and decisions. This includes recruitment, hiring, promotion, advancement, training supervision, separation of employment and all other decisions regarding the terms and conditions of employment.

Join us and become a part of a team that is passionate about making a difference.