Human Resources
Assistant

Job Summary:

As an HR Assistant with Ventura MedStaff, perform administrative duties related to the operations of the human resource department.

Duties and Responsibilities:

• Answers and directs departmental phone calls and emails in shared inbox.
• Receives and distributes office mail via scan.
• Schedules and organizes appointments; take minutes during departmental meetings.
• Proofreads, types up documents and correspondence produced by department.
• Completes employee verification of employment requests.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Responsible for daily tracking and data entry of traveler employee onboarding and offboarding; this includes benefit administration.
• Create and administer employee wellness hub on company intranet Voyager.
• Manages employee engagement platform Nectar.
• Assists HR Director with projects such as surveys and audits.
• Performs other related duties as assigned.

Supervisory Duties:

• None.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Skills and Abilities:

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

Education and Experience:

• High school diploma or equivalent; required.
• Administrative training; required.
• Two years of administrative assistance experience, preferred.
• Please Note: Ventura MedStaff does not provide employment sponsorship for work visas or other immigration-related support. All candidates must be authorized to work in the United States without the need for sponsorship now or in the future.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to occasionally lift up to 15 pounds.

Setting Requirements:

• On-Site

Benefits:

We offer a full benefit package to internal employees including:

• Medical, dental, and vision coverage.
• Health Savings Account (HSA) or Flexible Spending Account (FSA).
• Company-paid short-term disability.
• Voluntary long-term disability.
• Company-paid basic life insurance.
• Additional voluntary life insurance, plus AD&D insurance.
• Hospital, indemnity, accident, and critical illness insurance.
• 401k with company match.
• Flexible PTO.
• Nine paid company holidays.
• Employee Assistance Program (EAP).
• Continuing education reimbursement.
• $500 referral bonus.
• Numerous other benefits such as gym discounts, Teladoc, CancerCARE, and more!

Salary Range:

• $18.00 – $23.00/per hour based on experience.

Equal Employment Opportunity Commissions Statement:

Ventura MedStaff is an equal opportunity employer. Ventura MedStaff provides equal employment opportunities to all persons regardless of race, sex, color, national origin, religion, age or disability. Ventura MedStaff promotes equal opportunity in all personnel management functions and decisions. This includes recruitment, hiring, promotion, advancement, training supervision, separation of employment and all other decisions regarding the terms and conditions of employment.

Join us and become a part of a team that is passionate about making a difference.